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Letter Writing Tips for Syndicate Bank PGDBF

Letter Writing Tips for Syndicate Bank PGDBF

The descriptive test is an important part of the Syndicate Bank PGDBF. If a candidate performs well in the written examination but fails to do well in the descriptive test, he may not be eligible for the interview process. The descriptive test requires detailed answers in English irrespective of whether it is a Letter Writing or an Essay Writing question.

There are two types of letters which are commonly asked.these are–
1. Informal letter – Informal letters are written to parents, friends, relatives, siblings etc.
2. Formal letter – Formal letters are written to government officials, news editors, bank manager, government departments etc.
Parts of Letter:
  1. Heading
  2. Reference Address
  3. Salutation or Greeting
  4. The Communication or Body of the letter
  5. Subscription
  6. Signature
let’s discuss about some important key points in letter writing.
1. Heading Part: It inform the reader where you wrote the letter and when. The where (which should be the writters full postal address) gives the address to which the reader may reply & the when is for reference, as it gives him the date on which you wrote.
Traditionally, this Heading was written on the right hand side top corner of the paper. But these days, the heading is begun with the top left corner of the paper without any indenting (i.e. space) like,
C 37, South Ganesh Nagar,
New Delhi
25 October, 2005
Note: Date may be written in any of the following ways:
a) 25th October, 2005
b) October 25, 2005
c) October 25th, 2005
d) 25 October, 2005
2. Salutation or Greeting:
It is given on the left top corner just below the address of the writer of letter, with out any indenting. It is different in different kinds of letters.
To relatives: My Dear Father/Mother/Sister/Brother.
To Friends: My Dear Pratiksha/Rahul etc.
To Acquaintance: Dear Mr Gupta/Mrs Poonam etc.
To Strangers: Sir/Madam etc.
In Business letters, if the letter is written to the General Manager/Director etc of a company, we use ‘Dear Sir’. If the letter is addressed to a firm as a whole, we use ‘Dear Sirs/Gentlemen’.
3. The Communication or Body of the letter: This is, f course, the letter itself, and the style in which it is written will depend upon the kind of letter you wish to write. The style of a letter to an intimate friend will be very different from that of a purely business letter or an official communication. But a few hints that apply to all letters are given below:
a) Divide your letter in paragraphs, to mark changes of subject matter etc.
b) Use simple and direct language and short sentence. Don’t try to be eloquent, and drag in long words. Be clear about what you want to say, and say it as directly as possible.
c) Try to be complete. It is a sign of slovenly thinking when you add postscripts at the end of letter.
d) Write Neatly. Remember that your correspondence has to read what you write, and so do not give him unnecessary trouble with bad penmanship and slovenly writing.
e) Mind your punctuation and put in commas and semicolons and fullstops in their proper places.
4. Subscription: It is always determined by salutation. This is usually given in the following manner. The most popular subscription is business letters is ‘yours faithfully’. The other subscription ‘Yours truly’ is also used widely. But ‘yours sincerely’ is used in personal letter.Good Letter is the best tool to boost not only the image of your business house but also your personal image.
Your sincerely…for friends and relatives
Yours faithfully…in formal letters
Yours truly…very close relatives
Your obedient…in a letter written by student to his teacher
Your affectionate… in letter written by father to his son/daughter

Formal Letter Format :-

[Your Name]
[Street Address]
[City, St Zip]
[Today’s Date]
[Name of Recipient]
[Title]
[Company]
[Address]
[City, St Zip]
Dear [Name of Recipient]: (If unknown, use To Whom It May Concern:)
[Short introduction paragraph, stating purpose]
[Additional information]
[Closing information, summary or thank you as appropriate]
Sincerely,
[Sign here for letters sent by mail or fax]
[Your Name]
[Title – if applicable]
Enclosures: #
CC:

Informal Letter Format :-

[Street Address]
[City, St Zip]
[Today’s Date]
Dear [Name of Recipient]
[Short introduction paragraph, stating purpose]
[Additional information – Body]
[Closing information, summary or thank you as appropriate]
[Salutation]
[Your Name]

Business Letter Format

[Your Name]
[Street Address]
[City, St Zip]
[Today’s Date]
[Name of Recipient]
[Title]
[Company]
[Address]
[City, St Zip]
Dear [Name of Recipient]: (If unknown, use To Whom It May Concern:)
[Short introduction paragraph, stating purpose]
[Additional information]
[Closing information, summary or thank you as appropriate]
Sincerely,
[Sign here for letters sent by mail or fax]
[Your Name]
[Title – if applicable]
Note: Important Letters related to Banking will be provided soon. Stay Tuned!!

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